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Group & Day Camp Reservations

Group and Day Camp Reservations Open December 1st! 

If you wish to reserve a group, please submit reservation form(s) along with a $100 deposit per person.

Online Reservation Forms:
Group Reservation Form
Day Camp Reservation Form

PDF Forms:
2018 Group Reservation Form
2018 Day Camp Reservation Form

To see what spaces are currently available, please click here.

To see available Day Camp teams, click here.

2018 Summer Schedule
Program Options Available by Grade Completed & Fees

Overnight Program Options for Grades 1-11 and Families!
Above are links to our summer schedule and program options available by grade level completed. Youth can attend with a group, on their own or with a friend. There is also Family Camp, Grandparent Camp, Wrangler Family Camp and Women’s Big R. Descriptions of all of our programs and fees are available here on our webpage. Get started now!

Groups of Three or More Campers Can Reserve Space Early!
If you have a group of three or more who would like to attend one of our programs together, it is best to reserve space early. The only programs that are not eligible for group reservations are LYLE III, Wranglers, Women’s Big R, Family Camp,Grandparent Camp, and Family Wrangler Camp. Please note that pastors, youth directors or volunteer adult sponsors are welcome to attend with any group, but they are not required for any program except Confirmation Camp. Even then, we will work with you if you do not have an adult leader. For more details on Confirmation Camp, see below.  We will begin processing group reservations on December 1st. You can use the PDF form above to reserve camp space for your group. You can also reserve space online as well (see link above). When we receive your reservation and non-refundable deposit, we will confirm that there is space in your selected week or program and then send you an email confirming your reservation.

More Details About Confirmation Camp
Confirmation Camp is open to all youth currently participating in confirmation programs. Most of the campers in this program have just completed the sixth to eighth grades. If your youth are in other grades, please contact us at (830) 257-6340. Pastors, youth directors or volunteer sponsors have the option to lead one to two hours of teaching time each day. Depending on the site, this time may be split up during the day. With the exception of an evening congregational gathering time, all other daily activities are led by camp staff.

Our camp staff are also available to lead the teaching time! If you request it, they will lead a one hour Bible study using our summer theme material. Adult leader(s) from your church are encouraged to observe and participate in the Bible study, and lead the congregational time in the evening with the group, to connect it to your home congregation experience. If you are unable to send an adult, your youth are still welcome to attend camp as a group. We would be happy to work with you, just contact us.

By March 1st, 2018 Individual Registration Forms are Needed to Fill Reserved Group Spaces
By March 1st, we need to receive individual registration information for each camper and adult who will be attending Chrysalis, Ebert, Beach Camp, Texas Trek or Urban Plunge. A custodial parent needs to fill out the registration form. Parents can fill the form out online (under Summer Camp, Register), download it from our website or use the one in our brochure. Any spaces not filled with an individual registration form by March 1st will be considered forfeited and opened up to other campers. While your deposit is non-refundable, you may transfer a limited number of deposits to your group bill if you do not fill them. Please refer to the Policies and Procedures section below for more details.

Group reservations submitted after March 1st must submit all registration forms and payment by May 1st. No group reservations will be accepted after May 1st.

Overnight Camp Paperwork and Final Payment
In early April, specific information to help campers prepare for the camp week will be available online. Campers and registered adults will receive a reminder to download these materials.

Also in early April, your congregation will receive an invoice. Full payment is due by May 1st unless you have a payment plan worked out with our office.

Bring Day Camp to Your Congregation – A Great Outreach Opportunity!
A Cross Trails Ministry Day Camp can serve as an amazing outreach opportunity to your community as well as enhance your congregational youth ministry. We send a college-age Day Camp team to your congregation to lead a complete program. All craft, music and recreation materials are included, and every camper receives a camp t-shirt and water bottle. We can even provide a Spanish speaking staff member with advance notice. We would be happy to work with you to design a program that meets your unique needs!

Make Your Day Camp Reservation Soon!
We will begin processing Day Camp reservations on December 1st. To reserve a Day Camp week, you can fill out the above PDF form and send it in with your deposit or reserve space online through the link at the top of this page. The Day Camp deposit is non-refundable. You may change your maximum camper numbers until May 1st. After that date, you will be expected to pay the full amount for what you have reserved because we hire staff and purchase materials based on those numbers. Please visit the Congregation Day Camp link for pricing information.

Planning Guides which includes necessary paperwork will be available online by March 1st. Your congregation will receive an invoice in early April. Full payment for the staff and materials you have reserved is due May 1st unless you have a payment plan worked out with our office.

Camperships – Don’t Let Anyone Miss Out!
No one should miss out on camp because of money. Please remember that camperships are available for all summer camp programs. Do not let cost keep anyone from coming! If someone needs a campership, please visit this link or call (830) 257-6340. If you would like a Campership to help to fund your Day Camp, please contact our office.

It Is Going To Be An Amazing Summer!
If you have any questions contact Darcey, our Registrar at info@crosstrails.org or (830) 257-6340.
See you this summer!

Policies and Procedures
Group Fees and Deposits: Fees are listed with the program descriptions. A non-refundable $100 deposit is required per spot.  The ONLY exception is if you do not receive your first choice of camp weeks.  We will notify you in your confirmation email if that is the case.  Then you will have four weeks to adjust your group numbers and, if you numbers are going to drop, decide to transfer the unused deposits to your group bill, or to receive a refund of the unused deposits minus a $25 per space administrative charge.

By March 1st, each camper space must be filled with a registered camper by submitting a paper or an online registration form. After that date, any unfilled spaces will be forfeited and opened up to other campers. Your deposits for up to four unused camper spaces, per program, will be credited to your bill. The entire deposit for any more spaces will go to our Campership Fund.

Group reservations submitted after March 1st must submit all registration forms and payment by May 1st.  No group reservations will be accepted after May 1st.

Camp fees are due by May 1st. Campers who register after May 1st must pay in full or make financial arrangements with our office. Campers who cancel will not receive a fee refund without documentation of a medical or family emergency. Campers who leave camp early, for any reason, will not receive a refund.

Congregational Day Camp Fees and Deposits: A non-refundable deposit is required to reserve your day camp. You may change your requested staff and materials until May 1st. After that you will be expected to pay for the amount reserved. Because we bring materials for the maximum your reserved and need to maintain appropriate camper/staff ratios, you will be charged $90 per camper who attends over the number you reserved.
Final payment is due May 1st unless a payment plan is worked out with our Registrar.

Sibling Discounts: A sibling discount is available to families that have more than one child attending camp. The first sibling to register will pay full price, then a $30 discount is available for each additional camper from the family. This discount is not available for Day Camp, Women’s Big R, Family Wrangler Camp, Family Camp or Grandparent Camp.

Multiple Program Discounts: A camper who attends more than one program in a summer can receive a discount of $30 off the second program week. This discount is not available for Day Camp, Women’s Big R, Family Wrangler Camp, Family Camp or Grandparent Camp.

Financial Assistance: Financial aid Camperships and payment plans are available. We will not turn anyone away from a week of camp for financial reasons. Contact our office or click here for more information.

Housing Policy: Campers may request to be housed with one friend of the same sex, in the same program. Grade levels within programs are also considered in determining appropriate housing and activity groups. Requests are not guaranteed.

Camper Behavior: We reserve the right to dismiss campers from any program if their behavior is disruptive or destructive to other individuals, the camp community or property.

Health and Special Needs: Please call the Cross Trails Ministry office to speak to the Camp Director regarding any unusual health, emotional, mental or physical concerns your child may have. Cross Trails Ministry welcomes participation in our programs by campers with special needs. However, we are not equipped to provide staff for campers that require one on one care. Individuals should have appropriate social and personal skills for group living, and be age-appropriate for the program for which they are registering.

Equal Opportunity Policy: Acceptance and participation in our programs is the same for everyone without regard to race, color, creed, gender, disability, religious preference, national origin or political belief.



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