How To Register

Follow the Directions Below to Reserve and Register…

Group Reservation

Group Reservation opens December 2, 2024.
Church groups can reserve spots for groups of three or more campers early! Just fill out the Group Reservation Form below and tell us how many male and female youth spots you need in each program, and how many adults you intend to bring, if any. Then a non-refundable deposit of $175 per person is required for your reservation submission. You can pay this by credit card or check. You are welcome to submit your form and payment at any time, but we will not begin to process reservations until December 2nd. We will confirm that there is enough space in your chosen week and program, and then send a confirmation email to your contact person within a few days. If you do not receive your first choice of weeks, we will give you a window of opportunity to change your numbers with no penalty.

By March 1st, we need to receive online registration forms, completed by camper parents, to fill your reserved spaces. Any spaces not filled will be forfeited and offered to campers on our waitlist. While your deposits are non-refundable, you may transfer up to four deposits per program to your group bill. Deposits for spaces not used beyond four will go to our campership fund. In early March, your congregation will receive an invoice. We will not bill individuals. Full payment is due by May 15th.

Group Reservation Form

Day Camp Reservation

To reserve a Day Camp team to come to your congregation, please review the information on the Congregational Day Camp page where you will also find the reservation form.

Individual Registration

Individual youth, adult and family registration opens January 3, 2025.
Campers can come on their own or with a friend to all of our programs except Confirmation Camp and What Does This Mean?! Confirmation Camp. 

  1. Select a program, site and date based on the camper’s current (2023-2024) grade level. If you are part of a group reservation, ask your group leader what dates, program and site are reserved.
  2. Read through our Policies and Procedures.
  3. Click here to register (available on January 3rd). A non-refundable $175 deposit is required at registration unless you are part of a group that has already reserved space. If you are part of a group, be sure to note that so that the group deposit is applied.

Part of a Group Registration

  1. If you are part of a group reservation, ask your group leader what dates, program, and site are reserved and complete your individual registration by March 1st.  Note that you are part of a group so the group deposit is applied.

Family Camp and Grandparent Camp Registration

  1. Select either the A (Sunday to Wednesday) or B (Wednesday to Saturday) session.
  2. Read through our Policies and Procedures.
  3. Click here to register (available January 3rd). A non-refundable $75 per person deposit is required.
  4. Be sure to designate your “family name” in the housing mate request portion of the online registration. For Grandparent Camp, be sure that each grandchild uses the same “family name”.

Mother/Daughter Cowgirl Camp Registration

  1. Select either the A (Sunday to Wednesday) or B (Wednesday to Saturday) session depending on grade level completed for daughter(s).
  2. Read through our Policies and Procedures.
  3. Click here to register (available January 3rd). A non-refundable $75 per person deposit is required.

After We Receive Your Registration

  1. You will be sent an email confirmation of your registration during the business hours of 9am-5pm Monday-Friday.
  2. In early March, you will receive an invoice for the remainder of your fee. If you are coming with a group, the group leader will receive the invoice.
  3. Don’t miss the Early Payment Discount! If you pay in full, or set up a payment plan by March 31st, the Early Payment Discount will be applied automatically.
  4. All fees must be paid in full by May 15th.
  5. In early May, specific information about the camp week and all required forms will be available to fill out online. All forms must be submitted the Friday two weeks before your camp week.

Policies and Procedures

  • Camp Scholarships & Financial Assistance

    Financial aid “camperships” and payment plans are available. No one should miss out on camp because of the cost! We will not turn anyone away from a week of camp for financial reasons, but we do ask each family to contribute something toward their fee. Contact our office or review Campership Information here.

  • Early Payment Discount

    If you pay in full or set up a payment plan by March 31st, you will automatically receive $25 off of your camp fee.

  • Sibling Discounts

    The first child attending an overnight program from a household will pay full price, then a $50 discount is available for each additional sibling. This discount is available for all programs except Day Camp, Family Camp, Grandparent Camp, or Mother/Daughter Cowgirl Camp.

  • Multiple Program Discounts

    A camper who attends more than one overnight program in a summer can receive a discount of $25 off the second program. This discount is available for all programs except Day Camp, Family Camp, Grandparent Camp, or Mother/Daughter Cowgirl Camp.

  • Household Maximum

    The Household Maximum for Family Camp and Grandparent Camp applies to 2 adults over 18 years of age, and up to 8 minor children. Additional adults are welcome, but must pay separately. All minors must be registered by their parents or legal guardians.

  • Deposits

    The deposit is non-refundable and must be paid to guarantee your registration. The deposit is $175 per person for all programs except Women’s Big R, Family Camp, Grandparent Camp, or Mother/Daughter Cowgirl Camp which require a $75 per person deposit.

    For Group Reservations: While your deposit is non-refundable, you may transfer up to four deposits per program to your group bill if you do not fill them by March 1st.  Any spaces you don’t fill beyond four per program will be forfeited to our Campership fund.

  • Fees & Fee Refunds

    Camp fees are due May 15th. Campers who register after May 15th must pay in full or make financial arrangements with our office. Campers can still change their week or get a refund of the fee, minus the deposit, with a small administrative charge until May 15th.  After this, campers who cancel will not receive a fee refund without documentation of a medical or family emergency. Campers who leave camp early, for any reason, will not receive a fee refund.

  • Housing Policy

    All youth campers will be assigned to cabins in their program based on their registration form.  Overnight campers may request to be housed with one friend of the same gender, in the same program. Requests are not guaranteed. For Family Camp and Grandparent Camp, each family group will receive their own room with a private bathroom. For the Mother/Daughter Cowgirl Camp, housing will be shared with other mothers and daughters in Lela Haus.

  • Camper Behavior

    We reserve the right to dismiss campers from any program if their behavior is disruptive or destructive to other individuals, the camp community or camp property.

  • Health and Special Needs

    Prior to arriving, all campers must complete a health and release form. Please call the Cross Trails Ministry regarding any unusual health, emotional, mental or physical concerns of your child. Overnight campers should have appropriate social and personal skills for group living. Cross Trails Ministry welcomes participation in our programs by campers with special needs. However, we are not equipped to provide staff for campers that require help with dressing or toileting, or need one on one care or supervision. If that is a need of your camper, please contact the Cross Trails Ministry office for possible accommodations.