Camp Chrysalis and Ebert Ranch Camp are accredited by the American Camp Association, licensed by the state of Texas and subject to the health regulations of the counties in which they are located. As such, for years all of our programs have followed a strict list of guidelines to keep our campers as healthy as possible. Precautions are taken to reduce the likelihood of exposure to a communicable disease. However, resident camp does involve living in a small group situation, so we cannot eliminate all risk.
Guidelines for camps may be updated as we get closer to summer. We will update this page as changes are recommended. You will also receive an email the week before your first day of camp that includes any updated information and your photo viewing code.
Preparing for Camp
Let your camper know that camp might feel different this summer. Go over our new guidelines with your camper so they will know what to expect. Your camper should know how to wash their hands, use hand sanitizer properly, and know how to put on their own mask/face covering. Go over ways to stay healthy before and during camp with your camper, like drinking lots of water and eating healthy meals. Remember that much of camp will take place outside, so make sure that your camper knows to use sun protection.
Health History and Release Form
For the safety of your child, your camper cannot be at camp without a completed Health History and Release Form. You can access this form through the Camp Brain account you set up to register your camper. All campers are requested to complete this form by May 27th, or as soon as possible if registering after that date. This gives our healthcare staff time to review it and ask any questions they need to.
Please note, there are risks associated with attending camp. Please make good decisions for your family. We will have some campers and adult participants who come to camp that are not current in their vaccinations required for school. Parents of youth who are not current, and any adults who are not current, must sign the Vaccination Waiver. This waiver can be obtained by contacting our office at firstname.lastname@example.org or by calling 830-257-6340. COVID-19 vaccinations are not required to attend camp this summer.
If your child has a special diet, it is very important that you put it on the Health History & Release Form. When they check in, campers with dietary concerns are also asked to identify themselves so that kitchen staff can verify any needs and give them instructions on what to do at meal times. It is also very helpful if you speak with your child about the importance of following their diet while at camp.
If your child has any current physical, mental, emotional, social health, developmental, or psychological conditions requiring medication, treatment, or special restrictions or considerations while at camp, please contact our office to speak with the Director regarding any accommodations that may need to be made.
Campers should have appropriate social and personal skills for group living. Our typical overnight supervision ratio ranges from 1:6 to 1:8 depending on the program. Cross Trails Ministry welcomes participation in our programs by campers with special needs. However, we are not equipped to provide staff for campers that require one on one care or supervision. If that is a need of your camper, please contact our office for possible accommodations.
Upon their arrival at camp, all campers visit the Health Screening Station. At this time, all medications, both prescription and non-prescription are checked in, and all campers and adults staying for the week participate in a health screening. This will include taking each person’s temperature, screening for communicable diseases, questions regarding recent illness or injury, and determination of any pre-existing conditions that may affect participation in camp activities.
If your child takes prescription medication, it must be brought to camp and turned in in its original container with the dosage instructions. We cannot administer medications without dosage instructions or differently from the instructions on the bottle. In most cases, campers should not bring non-prescription “as needed” medications. We keep plenty in stock. Simply indicate which ones we can give your child on the Health History & Release Form. If a camper regularly takes an over the counter medication or vitamins that are not on our list, please send it in its original packaging with your camper. Your camper should expect to turn in all medication and vitamins they bring to camp. Campers can only keep emergency inhalers and epi-pens with them during the camp week.
Daily Wellness Checks
Campers will be coached in ways to maintain their own personal health such as drinking lots of water, eating right, washing hands, getting enough sleep and more. If they are not feeling well for any reason, campers will be told to tell their staff member immediately. All campers, staff and adult leaders will have daily wellness check opportunities with our Health Care Coordinator.
Masks will not be required at camp, unless a camper is not feeling well and the health Care Coordinator deems it appropriate. If you want your child to wear a mask at other times during the camp week, please indicate that on the Health History & Release Form. Please note: masks may not be worn while sleeping, bathing, or during water activities. Please supply your own masks for the week. If there are mandated changes to this policy, we will inform you via email.
Sickness and Injuries at Camp
Any camper, adult leader or staff member who exhibits signs of sickness or is injured will be taken to the Health Center, where we can isolate and treat them according to doctor approved protocols.
If we discover that a camper has a communicable illness, we will follow guidance of health authorities on next steps. If the camper will need to be isolated for more than 24 hours, parents/legal guardians will be notified and the camper must be picked up within 8 hours. Parents/legal guardians of the campers this camper’s cohort will be notified at this time as well.
In the event of minor camper injury or illness, it is Cross Trails Ministry’s policy to treat the camper according to physician-approved procedures. If the injury or illness prevents the camper from participating in normal camp activities for more than 1 hour, parents will be notified to inform them of the situation and of treatment given.
In the event of serious camper injury or illness, it is Cross Trails Ministry’s policy to notify parents by phone. If emergency treatment is deemed necessary, the camper will be taken to the emergency room and treated by a physician. Your insurance company will be responsible for the cost of any injury to or illness of your child while at camp. Cross Trails Ministry carries secondary accident insurance only.
If a camper is attending with a pastor or sponsor, and the illness or injury requires a call home, we will ask if you would like us to inform the adult from your church of the treatment and continuing care plan.
Suspected COVID-19 Exposure
If our Health Care Coordinator determines that a camper may have COVID-19, the camper will be comfortably isolated in our health care center and a COVID-19 rapid test will be administered by Cross Trails Ministry staff. This rapid test takes approximately 15 minutes to complete.
If a camper tests positive for COVID-19, the camper will be sent home. Campers who test negative will be kept isolated until symptoms are relieved. In both cases, parents of campers will be notified immediately of the test and the test results.
Parents of other campers at camp will be notified in the following ways:
- If the camper has been in “close contact” with someone who has tested positive for COVID, parents will receive an email and a text alert through Bunk1 if the parents have turned on that feature.
- If the camper has been in the same camp setting as a camper who has tested positive, parents will receive an email.
Parents of other campers may choose to either pick up their camper or to let the camper remain at camp. If we discover that your child has been exposed after your child returns home, we will inform you via email as soon as we are able.
If multiple youth in the same program test positive, or if a counselor tests positive and we are unable to offer a substitute, we may have to cancel a program. If that is the case, we will contact you via all available methods.
Before your camper leaves, you can let them know that it is normal to miss home but emphasize that you know they can handle the experience. By staying at camp and participating, even if they are homesick, campers gain confidence in their abilities and a healthy sense of independence.
Our goal is to help your camper be successful in their time away from home. We don’t allow calls from campers or calls or visits from parents during the camp week. If you are worried, you are welcome to call and ask the Director to check on your child and call you back. Otherwise, you should know that parents of campers whose homesickness is severe or disruptive to the camp environment will be contacted.