All following information is from Summer 2021. This information will be updated for Summer 2022 in May.
Camp Chrysalis and Ebert Ranch Camp are accredited by the American Camp Association, licensed by the state of Texas and subject to the health regulations of the counties in which they are located. As such, for years all of our programs have followed a strict list of guidelines to keep our campers as healthy as possible. Precautions are taken to reduce the likelihood of exposure to a communicable disease. However, resident camp does involve living in a small group situation, so we cannot eliminate all risk.
Guidelines for camps may be updated as we get closer to summer. We will update this page as changes are recommended. You will also receive an email the week before your first day of camp that includes any updated information and your photo viewing code.
Preparing for Camp
Let your camper know that camp might feel different this summer. Go over our new guidelines with your camper so they will know what to expect. Your camper should know how to wash their hands, use hand sanitizer properly, and know how to put on their own mask/face covering. Go over ways to stay healthy before and during camp with your camper, like drinking lots of water and eating healthy meals. Remember that much of camp will take place outside, so make sure that your camper knows to use sun protection.
Health History and Release Form
For the safety of your child, your camper cannot be at camp without a completed Health History and Release Form. You can access this form through the Camp Brain account you set up to register your camper. All campers are requested to complete this form by May 28th, or as soon as possible if registering after that date. This gives our nurse time to review it and ask any questions they need to.
Please note, there are risks associated with attending camp. Please make good decisions for your family. If your camper is in a high risk group for COVID or if they live or interact daily with someone who is at high risk, carefully consider their attendance.
We will have some campers and adult participants who come to camp that are not current in their vaccinations required for school. Parents of youth who are not current, and any adults who are not current, must sign the vaccination waiver available on our website. COVID-19 vaccinations are not required to attend camp this summer.
If your child has a special diet, it is very important that you put it on the Health Form. When they check in, campers with dietary concerns are also asked to identify themselves so that kitchen staff can verify any needs and give them instructions on what to do at meal times. It is also very helpful if you speak with your child about the importance of following their diet while at camp.
If your child has any current physical, mental, emotional, social health, developmental, or psychological conditions requiring medication, treatment, or special restrictions or considerations while at camp, please contact our office to speak with the Director regarding any accommodations that may need to be made.
Campers should have appropriate social and personal skills for group living. Our typical overnight supervision ratio ranges from 1:6 to 1:8 depending on camper age. Cross Trails Ministry welcomes participation in our programs by campers with special needs. However, we are not equipped to provide staff for campers that require one on one care or supervision. If that is a need of your camper, please contact our office for possible accommodations.
Health Update & Monitoring Form
The Health Update & Monitoring Form is available for download on our webpage. You must print this form out and keep a written record of your camper’s temperature and any COVID symptoms for two weeks prior to your camp date. This form must be filled out completely, signed by a parent or legal guardian and turned in upon arrival at camp. The camper will not be able to admitted to camp if this is not complete.
Upon their arrival at camp, all campers visit the Health Screening Station. At this time, all medications, both prescription and non-prescription are checked in, and all campers and adults staying for the week participate in a health screening. This will include taking each person’s temperature, screening for communicable diseases, questions regarding recent illness or injury, and determination of any pre-existing conditions that may affect participation in camp activities.
If your child takes prescription medication, it must be brought to camp and turned in in its original container with the dosage instructions. We cannot administer medications without dosage instructions or differently from the instructions on the bottle. In most cases, campers should not bring non-prescription “as needed” medications. We keep plenty in stock. Simply indicate which ones we can give your child on the Health History & Release Form. If a camper regularly takes an over the counter medication or vitamins that are not on our list, please send it in its original packaging with your camper.
As always, our camper cabin and sleeping areas, as well as public areas of camp will be cleaned regularly. Campers will also be coached in ways to maintain their own personal health such as drinking lots of water, eating right, washing hands, getting enough sleep and more. If they are not feeling well for any reason, campers will be told to tell their staff member immediately. All campers, staff and adult leaders will have daily health and temperature screenings.
Masks will be required in certain instances. Campers will be required to bring six to seven washable masks, that cover the mouth and nose completely, labeled with their name. They will be asked to wear them until they have their initial health screening, if they are not feeling well, and if an indoor activity or severe weather requires groups to mix that would not normally be in contact with each other.
Campers should expect to wear masks some of the time. Because our camper groups function similar to a “household” in the health guidelines, once campers have completed the initial arrival screening, they will not have to wear masks while in their cohort group. This is their “herd”, “village” or “crew”. The Health Update & Monitoring Form includes a section in which parents can indicate when their camper needs to wear a mask. We ask parents to take into consideration the outdoor nature of camp and Texas heat when making this decision.
Sickness and Injuries at Camp
Any camper, adult leader or staff member who exhibits signs of sickness or is injured will be taken to the Health Center, where we can isolate and treat them according to doctor approved protocols. We also have 24 hour “teledoc” access to a local pediatrician’s office.
If we discover that a camper has a communicable illness, we will follow guidance of health authorities on next steps. If campers will need to be isolated for more than 24 hours, parents/guardians will be notified and the camper must be picked up within 8 hours. Parents/guardians of the campers this camper’s cohort will be notified at this time as well.
In the event of minor camper injury or illness, it is Cross Trails Ministry’s policy to treat the camper according to physician-approved procedures. If the injury or illness prevents the camper from participating in normal camp activities for more than 1 hour, parents will be notified to inform them of the situation and of treatment given.
In the event of serious camper injury or illness, it is Cross Trails Ministry’s policy to notify parents by phone. If emergency treatment is deemed necessary, the camper will be taken to the emergency room and treated by a physician. Your insurance company will be responsible for the cost of any injury to or illness of your child while at camp. Cross Trails Ministry carries secondary accident insurance only.
If a camper is attending with a pastor or sponsor, and the illness or injury requires a call home, we will ask if you would like us to inform the adult from your church of the treatment and continuing care plan.
Suspected COVID-19 Exposure
If signs and symptoms of COVID-19 are found in any camper, the camper will be comfortably isolated in our health care center. If the parents have agreed to testing on our Health Update & Monitoring Form, the camper will have a COVID-19 rapid test administered by Cross Trails Ministry Staff. This rapid test takes approximately 15 minutes to complete.
If a camper tests positive for COVID-19, or the parents decided not to have their camper tested, the camper will be sent home. Campers who test negative will be kept isolated until symptoms are relieved. In both cases, parents of campers will be notified immediately of the test and the test results.
Parents of other campers at camp will be notified in the following ways:
- If the camper has been in close, sustained contact such as the cabin, herd, crew or village group, parents will receive a phone call, email, and Bunk1 notification and text alert (if subscribed)
- If the camper has been in the same camp setting as a camper who has tested positive, parents will receive an email, and Bunk1 notification and text alert (if subscribed)
Parents of other campers may choose to either pick up their camper or to let the camper remain at camp. If we discover that your child has been exposed after your child returns home, we will inform you as soon as we are able following a determination.
Before your camper leaves, you can let them know that it is normal to miss home but emphasize that you know they can handle the experience. By staying at camp and participating, even if they are homesick, campers gain confidence in their abilities and a healthy sense of independence.
Our goal is to help your camper be successful in their time away from home. We don’t allow calls from campers or calls or visits from parents during the camp week. If you are worried, you are welcome to call and ask the Director to check on your child and call you back. Otherwise, you should know that parents of campers whose homesickness is severe or disruptive to the camp environment will be contacted.