Retreat Inquiry Form

    Please note: Filling this form out does not reserve a retreat. Our staff will contact you to confirm dates, activities and reservations.

    Site of Interest

    Name of Organization/Group

    Contact Person

    Date of Interest

    Size of Group

    Type of Group

    Address

    City

    State

    Zip

    Daytime Phone

    Cell Phone

    Email

    Best Way to Contact
    Daytime PhoneCell PhoneEmail

    Possible Housing

    Possible Activities

    How Did You Find Out About Us?

    Additional Information

    Preparing for Camp

    Preparing for Camp

    Preparing for camp

    Contact us with questions at info@crosstrails.org.

    • COVID and Camp Overview

      Cross Trails Ministry Summer Camp has always been a place where campers can encounter God in new ways. They make friends, play, grow in faith, explore the outdoors and gain new life skills while living in small groups with college age role models. 

      Last summer, our Board of Directors made the prayerful decision that if we could operate camp without changing the core of “what camp is” we would do so. We were very blessed to be able to offer three weeks of youth camp and one week of adult, family and grandparent camp without any reported cases of COVID before or after camp. While we did close last summer when cases surged and state guidelines changed, we are excited that the guidelines have changed again and are very doable based on our experience. 

      As you read through each section of Preparing for Camp, you will find ways that we have adapted camp to a time of COVID. Our sites are accredited by the American Camp Association, which has provided recommendations developed in cooperation with the CDC. Most importantly, Camp Chrysalis and Ebert Ranch are licensed by the state of Texas. In addition to the usual protocols for operation, there are some additional COVID protocols that we must follow. Thankfully some of the recommendations to adapt to a COVID world are things we already do!

      There is a recommendation that campers be outdoors as much as possible. We have always worked to provide opportunities to be outdoors as much as possible as a part of summer camp. 

      There is a recommendation that campers do as much as possible in small groups. Our camps have always been small group based. After their initial health screening, campers will meet their cabin leader and the other members of their group. As always, this group will combine with one or two other camper groups to make a “village” at Chrysalis or a “herd” at Ebert. The CDC and American Camp Association call these groups “cohorts”. Within their “village” or “herd”, campers will plan their camp days together, making sure over the course of the week that everyone gets to do what they want to do. We have found this to be a wonderful learning tool as campers have to think of other campers needs and wants on a daily basis and come to try things they wouldn’t have considered trying if just deciding for themselves. 

      We have reduced the total number of campers we will register this summer to keep within the guidelines. However, since there is still a larger capacity at Camp Chrysalis, “villages” will be grouped into two “neighborhoods” for meals and larger group activities. “Neighborhood” activities will be outdoors with spacing between “villages”, unless there is severe weather. The “neighborhoods” will not mix, to limit any contagious illness exposure to no more than half the camp. At Ebert Ranch and Beach Camp, the groups are small enough that there is no need for a neighborhood system. Most weeks, at Ebert and Beach Camp the entire camp will serve as a “cohort”. 

      There is a recommendation that all campers, adult leaders and staff will have daily health checks. All campers have always had access to a Health Care Coordinator if they are not feeling well. This year, wellness checks will be a little more structured. Everyone in camp will be required to have daily temperature and wellness checks at breakfast. As always, physician approved protocols will be followed if anyone is not feeling well. In addition to our own health care coordinators and RN’s, we have an agreement with a local pediatrician’s office for 24 hour “teledoc” services as needed. 

      One exciting change from last summer is that we have been able to receive COVID rapid testing kits, and training to administer them, from the Texas Department of Emergency Management. This means that we will not have to send a camper home immediately if they exhibit any of the multitude of COVID symptoms! If the camper’s parent has given us permission to test them, we will do so on site. We will have the results in 15 minutes and there is no charge. 

      Of course, there are some changes that we have had to make due to COVID. While they are not permanent, they will be in effect this summer. Thankfully, we have not found them to change “what camp is”. Some of the changes such as additional sanitizing of buildings and equipment, changes in ventilation systems, and changes to how we serve food, campers may not even notice. Some will be more noticeable, such as the change in pick up and drop off methods, mask wear and additional paperwork. 

      Arriving and departing from camp will be different. We have changed drop off and pick up to meet the recommendations of the Texas Department of Health. Detailed instructions can be found under “Arrival & Departure.” Please review this section carefully. It is important that you understand the process, and make sure that your camper has easy access to the items we need upon arrival. We are also sorry that we will not be able to invite parents to the closing worship this year, but we look forward to doing that again soon. 

      Masks will be required in certain instances. Everyone will be required to bring washable masks that cover the mouth and nose completely. They will be asked to wear them until they have their initial health screening, if they are not feeling well, in the food line, if campers are transported by Cross Trails, and if an activity or weather requires groups to be indoors and mix campers that would not normally be in contact. Campers will not have to wear masks most of the time. Because our camper groups function as a “cohort” or “household” in the health guidelines, once campers have completed the initial arrival screening, they will not usually have to wear masks. 

      Because social distancing is not always practical or possible at camp, parents will be able to indicate their preference for when their child needs to wear a mask on the Health Update & Monitoring Form. We do ask that all parents consider the outdoor nature of camp and the high Texas heat when making this decision. 

      There is additional pre-camp paperwork. As recommended by authorities, we are asking that all campers and adult participants monitor for COVID symptoms the two weeks prior to their camp week. To document this everyone must print, fill out and bring to camp a Health Update & Monitoring Form. This form is in addition to the Health Release Form that must be submitted online. All participants will be required to give this to us the Health Update & Monitoring Form when they arrive at camp. No one will be allowed into camp without it. We know that this is a lot to ask, but we hope to keep everyone as healthy as possible, and this will help. 

      We know that you did not come to this decision without careful consideration. If after reading our materials you have any questions or concerns, contact us at info@crosstrails.org or 830-257-6340. We are excited to be able to offer camp to all those who are able to attend!

    • Arrival And Departure

      Arrival Times
      Based on state recommendations, we are staggering arrival times. Plan to come during the time your camper’s program is listed below. If you are bringing campers in more than one program, you may arrive at the earliest time listed for your campers’ programs.

      3:00 pm-3:30 pm: Wranglers, Confirmation, Adventurers, All Beach Camp Programs
      3:30 pm-4:00 pm: Vaqueros, Yearlings
      4:00 pm-4:30 pm: LYLEs, Extreme Adventurers
      4:30 pm-5:00 pm: Trail Bosses, Young’ns, Explorers

      Family Camp, Grandparent Camp and Women’s Big R may arrive between 3:00 pm – 5:00 pm on your arrival day.

      Because our staff have other responsibilities, we cannot accept early arrivals. Older youth campers may not drive themselves to camp. They must be brought to camp by a responsible adult. Pets are not allowed on arrival or departure days.

      Prior to Leaving Home
      Please note that the state of Texas recommends that parents, and adults driving youth who are not staying at camp, do not leave the vehicle when dropping of their campers.

      • Complete a final self screening prior to leaving home. This includes checking for signs and symptoms of COVID-19, as you have been recording on the Health Update & Monitoring Form.
      • Review the Preparing for Camp section of our webpage.
      • Pack luggage efficiently. Campers should have access to all luggage so adults will not have to leave the vehicle. Paperwork, money, mask, and medication should be kept with the camper and not in luggage.
      • Please limit the amount of people coming with you to drop off your camper. We recommend one parent/guardian per car, unless you are arriving with a group.
      • If possible, put money in your camper’s store account online before arrival. You can do this by logging in to your camp registration account.
        • If you are dropping off money for the camp store, photos or the summer offering, put any cash or checks in an envelope or Ziploc bag with the camper’s name on it.
      • If your child has medication, leave your camper’s medication in original containers and put it in a Ziploc bag labeled with your camper’s name.
      • For campers’ luggage:
        • All luggage will be disinfected upon arrival. We recommend hard shelled luggage if you have it, but no need to buy it if you don’t.
        • All luggage and camper belongings should be in the trunk or backseat so that staff can unload it easily at registration.
        • All luggage and camper belongings should be labeled with your camper’s name.

      What to Expect At Arrival

      • To protect everyone, we ask that the driver wears a mask or face covering while you check in with staff.
      • Upon arrival to camp, staff members will direct you to where to go to check in.
      • Unless you are an adult leader staying for the week, plan to stay in the car while your camper is dropped off. If needed, a separate bathroom facility will be available for parents/guardians and drivers dropping off campers.
      • Once parked campers and parents will be greeted by a staff member who will tell campers about their cabin leader and their cabin assignment. Staff members will confirm any dietary information as well as any registration information including fees that have yet to be paid.
      • Staff members will collect camp store money, photo money, and summer offering money if it has not already been deposited. If it has been deposited online already, campers and parents can allocate the money and tell the staff member how they would like any leftover store money to be returned to them.
      • Health care staff will then collect the Health Update & Monitoring Form from campers and ask any follow up questions needed.
        • Campers who do not have a Health Update & Monitoring Form will not be allowed to check in further and will be asked to depart.
        • Those who have a partial form or a questionable form will be asked to participate in a detailed screening and voluntarily receive a COVID-19 rapid test on site administered by Cross Trails Ministry Staff. This rapid test takes approximately 15 minutes to complete.
          • If campers have a positive test result, they will be asked to depart.
          • If campers decline to be tested, they will be asked to depart.
        • If campers have a negative test result and health care staff determine that they are safe to be in the camp community, campers will proceed to the next step of the check in process.
      • Temperature checks will happen while campers are still in the vehicle.
        • If the camper’s temperature is below 100 degrees Fahrenheit, campers will exit the car and proceed to the Health Screening Station.
        • If the camper’s temperature is above 100 degrees Fahrenheit, campers can voluntarily receive a COVID-19 rapid test.
      • At the Health Screening Station, campers will complete a check for signs and symptoms of COVID-19 and other communicable diseases.
        • Campers showing any signs or symptoms of communicable diseases will be treated, asked to see a health care provider, or can voluntarily receive a COVID-19 rapid test depending on symptoms.
      • Campers who pass their health screening will proceed to their living space. Staff will help them unload their belongings, disinfect luggage, and move into their living space.
      • Parents are asked to say goodbyes at their vehicles.
      • Campers will meet their leaders in the building that they move into. Parents who need to speak to their camper’s leader will be asked to stay in their vehicle and the staff member will come to meet them.

      Departure

      To ensure your child’s safety, our policy requires that all youth campers be signed out by a person designated during the registration process. If you need to change the person you designated, email info@crosstrails.org from the email we have listed for your family.

      Plan to come during the time your camper’s program is listed below. If you are bringing campers in more than one program, you may arrive at the earliest time listed for your campers’ programs. At either site, please arrive to pick up your camper no later than 3:00 pm. Pets are not allowed on arrival or departure days.

      2:30 pm-3:00 pm: All Ebert Ranch Programs, All Beach Camp Programs, Young’ns B, Explorers, Yearlings
      3:00 pm-3:30 pm: Confirmation, Adventurers, Extreme Adventurers, LYLEs

      For Young’ns A, Family Camp, Grandparent Camp, and Women’s Big R, camp ends at 11:30 am on the last day of your camp session. Please plan to pick up your camper no later than noon on the last day of their camp session.

      What to Expect at Departure

      • Please limit the amount of people coming with you to pick up your camper. We recommend one parent/guardian per car.
      • Bring a mask or face covering to wear while you check in with staff.
      • Upon arrival at camp, staff members will direct you to where to go to check in.
      • Plan to stay in the car while your camper is picked up. If needed, a separate bathroom facility will be available for parents/guardians picking up campers.
      • Bring a picture ID.

      Early Departure

      If a camper must leave camp early, arrangements must be made with the Camp Director, and the camper must be signed out. Prior to your camper’s first day of camp, an email may be submitted to info@crosstrails.org from your family email detailing the camper’s full name, when the camper is departing, and who is picking them up. This summer, campers will not be able to return to camp if they leave early. Please call to confirm early departures on the checkout date and check in to the office upon your arrival at camp.

      Directions to Ebert Ranch Camp for Ebert, Ebert LYLE I and LYLE II Campers.

      Directions to Camp Chrysalis for Chrysalis, Chrysalis LYLE I, and LYLE III Campers.

      Directions to Beach Camp for Beach and Beach LYLE I Campers.

    • Camper Behavior Expectations And Guide

      It is our priority to take care of the physical, emotional and spiritual needs of both the individual and the group. In order to do this we have established some basic guidelines and expectations for campers.
       
      Some camper expectations are:

      1. Explore your faith.
      2. Try new things and learn new skills.
      3. Be an active part of the Christian camp community.

       
      Some camper guidelines are:

      1. Respect others by using only appropriate language, clothing, actions and physical contact.
      2. Respect your cabin mates privacy, personal space and possessions.
      3. Respect and care for the camp facilities and natural environment.
      4. Respect your safety by staying within camp boundaries, using the buddy system, and telling a staff member if, at any time, you feel unsafe.
      5. Respect the rules shared with all campers on the first day of camp and those given at specific activity areas during the camp week.

       
      Camper Consequences
      Our staff practice positive behavior management and work with their campers to build communication and cooperation within the group. If a camper breaks a rule or fails to follow the camper guidelines, our staff work with him or her to define what the appropriate behavior would have been and to determine the appropriate consequences for their actions. Cabin Leaders will document camper behavior daily.
       
      If a camper continues to break rules, or becomes disruptive to the camp program, he or she will meet with the Director to develop a written agreement on appropriate behavior called a behavior contract. Parents will be contacted if their child is placed on a behavior contract. If the behavior contract is broken, parents will be required to come pick up their camper.
       
      We reserve the right to dismiss campers from any program if their behavior is disruptive or destructive to other individuals, the camp community or camp property. Campers may be sent home at any time, even for a first offense or without a behavior contract, if the Director and Executive Director determine that the camper poses an emotional or physical threat to themselves, other campers or staff. This includes bullying as defined by repeated offenses that interfere with other campers’ experiences.
       
      If your camper is attending with a pastor or youth director, this adult will be involved in the behavior management strategy.
       

    • Contacting Your Camper And Viewing Camp Photos

      We encourage camper families to contact their campers during their stay. However, non-emergency visits or phone calls are disruptive to the camp program. So please plan to write letters or email your camper.

      In Case of Emergency

      If Your Camper is at Camp Chrysalis:

      In case of emergency, please call (830) 257-6340. If you call during non-business hours, leave a message. If there is a life or death emergency after 11 pm, call our Health Center at (830) 792-4868.

      If Your Camper is at Ebert Ranch Camp:

      In case of emergency, please call (830) 864-4669. If you call during non-business hours, leave a message. If there is a life or death emergency after 11 pm, call Megan Myers at (281) 948-5493 or the Chrysalis Health Center at (830) 792-4868.

      If Your Camper is at Beach Camp:

      In case of emergency, please call the Cross Trails Ministry Office at (830) 257-6340 or Jessica Pina, at (979) 241-8898.

      Letters & Packages
      Some parents choose to write letters and postcards prior to the camp week, and leave them with the camp staff to distribute. If you would like to write to your camper from home, please mail very early. Faxes to campers will not be accepted.

      The state of Texas mandates that for Summer 2021, all packages received for campers must be held for 24 hours prior to being given to campers. Please mail early if you are sending a package.

      Write to:

      For Chrysalis Campers:

      (Camper Name and Program)
      Camp Chrysalis
      391 Upper Turtle Creek Rd.
      Kerrville, TX 78028

      For Ebert Campers:

      (Camper Name and Program)
      Ebert Ranch Camp
      30700 RR 385
      Harper, TX 78631

      For Beach Campers it is best to leave mail with the staff or send email to your camper.

      Email
      Campers can receive email! Email to campers will be printed out each morning for afternoon mail call. Please know that email is not private and may be viewed by camp staff who sort mail prior to email distribution.

      We use a system to regulate our email to protect us from viruses and to help cover the cost of printing each email to pass it along to the camper. To email your camper, you’ll need to set up a Bunk1 account. You can download the Bunk1 app or connect through our link.

      If you are a returning camp family, you can just sign in.
      If you are a new camp family and have not used Bunk1, use the Invitation Code CROSSTRAILS2021 and fill out all the required information.

      To Send an Email

      • Use a credit card to purchase Bunk Note credits.
      • Send an email to your camper! Be sure to direct the email to the site or program of your camper.

      To Receive Email Replies
      Campers are not allowed to use a computer or cell phone to reply to emails, but campers can reply using stationery purchased through Bunk1.  Beach Camp is not able to return reply emails.

      • Purchase credits through Bunk1 using the same process as you would to send Camper Email
      • Use the credits for Bunk Reply Stationery
      • Print and send this stationery with your camper to camp or include it in an email you send to them
      • Campers will hand write replies and give them to camp staff
      • Camp staff will send the reply to Bunk1 and it will be uploaded to your Bunk1 Account

      If you are purchasing stationery, please let campers know you would like them to fill it out. It is not camp’s responsibility to make sure your camper fills out the Bunk Reply.

      Online Photos
      Parents will be able to view online photos of camp during the week. Photos of each day will be updated overnight for viewing the next day. To view pictures, you will need to set up a Bunk1 account. Please follow the instructions under camper email. You can view photos for free by selecting the option to view online photos only.  This option is listed at the end of the bundles section.  Each high quality photo download is $0.99. You may also purchase photo gifts at their website.

      For your camper’s safety, pictures are password protected. The password will be emailed to your family email the week before your camp session. Please add info@crosstrails.org as a contact to ensure that it are not caught in your spam filter.

      Photos, as well as Bunk Notes and Bunk Replies, can be viewed easily on the Bunk1 mobile app. You can also upload a photo of your camper and Bunk1’s facial recognition system can alert you every time a photo of your camper is uploaded.

      Communication from Cross Trails Ministry
      Cross Trails Ministry will primarily communicate with parents by email. Cross Trails Ministry will also be communicating with parents through the Bunk1 app. If you would like to receive text or push notification every time Cross Trails Ministry posts an update on Bunk1, download and log into the Bunk1 app, push my account, and turn on SMS and Push Notifications.

    • Health And Wellness

      Camp Chrysalis and Ebert Ranch Camp are accredited by the American Camp Association, licensed by the state of Texas and subject to the health regulations of the counties in which they are located. As such, for years all of our programs have followed a strict list of guidelines to keep our campers as healthy as possible. Precautions are taken to reduce the likelihood of exposure to a communicable disease. However, resident camp does involve living in a small group situation, so we cannot eliminate all risk.

      Guidelines for camps may be updated as we get closer to summer. We will update this page as changes are recommended. You will also receive an email the week before your first day of camp that includes any updated information and your photo viewing code.

      Preparing for Camp
      Let your camper know that camp might feel different this summer. Go over our new guidelines with your camper so they will know what to expect. Your camper should know how to wash their hands, use hand sanitizer properly, and know how to put on their own mask/face covering. Go over ways to stay healthy before and during camp with your camper, like drinking lots of water and eating healthy meals. Remember that much of camp will take place outside, so make sure that your camper knows to use sun protection.

      Health History and Release Form
      For the safety of your child, your camper cannot be at camp without a completed Health History and Release Form. You can access this form through the Camp Brain account you set up to register your camper. All campers are requested to complete this form by May 28th, or as soon as possible if registering after that date. This gives our nurse time to review it and ask any questions they need to.

      Please note, there are risks associated with attending camp. Please make good decisions for your family. If your camper is in a high risk group for COVID or if they live or interact daily with someone who is at high risk, carefully consider their attendance.

      We will have some campers and adult participants who come to camp that are not current in their vaccinations required for school. Parents of youth who are not current, and any adults who are not current, must sign the vaccination waiver available on our website. COVID-19 vaccinations are not required to attend camp this summer.

      If your child has a special diet, it is very important that you put it on the Health Form. When they check in, campers with dietary concerns are also asked to identify themselves so that kitchen staff can verify any needs and give them instructions on what to do at meal times. It is also very helpful if you speak with your child about the importance of following their diet while at camp.

      If your child has any current physical, mental, emotional, social health, developmental, or psychological conditions requiring medication, treatment, or special restrictions or considerations while at camp, please contact our office to speak with the Director regarding any accommodations that may need to be made.
      Campers should have appropriate social and personal skills for group living. Our typical overnight supervision ratio ranges from 1:6 to 1:8 depending on camper age. Cross Trails Ministry welcomes participation in our programs by campers with special needs. However, we are not equipped to provide staff for campers that require one on one care or supervision. If that is a need of your camper, please contact our office for possible accommodations.

      Health Update & Monitoring Form
      The Health Update & Monitoring Form is available for download on our webpage. You must print this form out and keep a written record of your camper’s temperature and any COVID symptoms for two weeks prior to your camp date. This form must be filled out completely, signed by a parent or legal guardian and turned in upon arrival at camp. The camper will not be able to admitted to camp if this is not complete.

      Medication
      Upon their arrival at camp, all campers visit the Health Screening Station. At this time, all medications, both prescription and non-prescription are checked in, and all campers and adults staying for the week participate in a health screening. This will include taking each person’s temperature, screening for communicable diseases, questions regarding recent illness or injury, and determination of any pre-existing conditions that may affect participation in camp activities.

      If your child takes prescription medication, it must be brought to camp and turned in in its original container with the dosage instructions. We cannot administer medications without dosage instructions or differently from the instructions on the bottle. In most cases, campers should not bring non-prescription “as needed” medications. We keep plenty in stock. Simply indicate which ones we can give your child on the Health History & Release Form. If a camper regularly takes an over the counter medication or vitamins that are not on our list, please send it in its original packaging with your camper.

      Daily Screenings
      As always, our camper cabin and sleeping areas, as well as public areas of camp will be cleaned regularly. Campers will also be coached in ways to maintain their own personal health such as drinking lots of water, eating right, washing hands, getting enough sleep and more. If they are not feeling well for any reason, campers will be told to tell their staff member immediately. All campers, staff and adult leaders will have daily health and temperature screenings.

      Face Coverings
      Masks will be required in certain instances. Campers will be required to bring six to seven washable masks, that cover the mouth and nose completely, labeled with their name. They will be asked to wear them until they have their initial health screening, if they are not feeling well, and if an indoor activity or severe weather requires groups to mix that would not normally be in contact with each other.

      Campers should expect to wear masks some of the time. Because our camper groups function similar to a “household” in the health guidelines, once campers have completed the initial arrival screening, they will not have to wear masks while in their cohort group. This is their “herd”, “village” or “crew”. The Health Update & Monitoring Form includes a section in which parents can indicate when their camper needs to wear a mask. We ask parents to take into consideration the outdoor nature of camp and Texas heat when making this decision.

      Sickness and Injuries at Camp
      Any camper, adult leader or staff member who exhibits signs of sickness or is injured will be taken to the Health Center, where we can isolate and treat them according to doctor approved protocols. We also have 24 hour “teledoc” access to a local pediatrician’s office.

      If we discover that a camper has a communicable illness, we will follow guidance of health authorities on next steps. If campers will need to be isolated for more than 24 hours, parents/guardians will be notified and the camper must be picked up within 8 hours. Parents/guardians of the campers this camper’s cohort will be notified at this time as well.

      In the event of minor camper injury or illness, it is Cross Trails Ministry’s policy to treat the camper according to physician-approved procedures. If the injury or illness prevents the camper from participating in normal camp activities for more than 1 hour, parents will be notified to inform them of the situation and of treatment given.

      In the event of serious camper injury or illness, it is Cross Trails Ministry’s policy to notify parents by phone. If emergency treatment is deemed necessary, the camper will be taken to the emergency room and treated by a physician. Your insurance company will be responsible for the cost of any injury to or illness of your child while at camp. Cross Trails Ministry carries secondary accident insurance only.

      If a camper is attending with a pastor or sponsor, and the illness or injury requires a call home, we will ask if you would like us to inform the adult from your church of the treatment and continuing care plan.

      Suspected COVID-19 Exposure
      If signs and symptoms of COVID-19 are found in any camper, the camper will be comfortably isolated in our health care center. If the parents have agreed to testing on our Health Update & Monitoring Form, the camper will have a COVID-19 rapid test administered by Cross Trails Ministry Staff. This rapid test takes approximately 15 minutes to complete.

      If a camper tests positive for COVID-19, or the parents decided not to have their camper tested, the camper will be sent home. Campers who test negative will be kept isolated until symptoms are relieved. In both cases, parents of campers will be notified immediately of the test and the test results.

      Parents of other campers at camp will be notified in the following ways:

      • If the camper has been in close, sustained contact such as the cabin, herd, crew or village group, parents will receive a phone call, email, and Bunk1 notification and text alert (if subscribed)
      • If the camper has been in the same camp setting as a camper who has tested positive, parents will receive an email, and Bunk1 notification and text alert (if subscribed)

      Parents of other campers may choose to either pick up their camper or to let the camper remain at camp. If we discover that your child has been exposed after your child returns home, we will inform you as soon as we are able following a determination.

      Homesickness
      Before your camper leaves, you can let them know that it is normal to miss home but emphasize that you know they can handle the experience. By staying at camp and participating, even if they are homesick, campers gain confidence in their abilities and a healthy sense of independence.

      Our goal is to help your camper be successful in their time away from home. We don’t allow calls from campers or calls or visits from parents during the camp week. If you are worried, you are welcome to call and ask the Director to check on your child and call you back. Otherwise, you should know that parents of campers whose homesickness is severe or disruptive to the camp environment will be contacted.

    • Money And The Camp Store

      At Camp Chrysalis and Ebert Ranch Camp, camper groups typically choose to go to the camp store for an afternoon snack. Each camper is limited to two snack items, or a maximum spending limit of $3.00 per visit on food items. The camp store also sells various camp attire and memorabilia. These items may be purchased throughout the week, as well as during camper departure. The following is a sample price list.

      • T-Shirts, hats, caps and visors cost $15-20
      • Stuffed animals cost $15
      • Carabineers, bracelets and other small items cost $4-$6
      • Sterling silver charms and Ebert Ranch Belt Buckles cost $35-$40

      Because we are not responsible for money kept by the camper during the camp week, we ask Camp Chrysalis and Ebert Ranch campers to turn in all money on the first day of camp. They will then have a charge account established in their name at the camp store. Any unused funds will be returned before the close of camp. Campers may also choose to donate their unused funds to our summer offering.

      To add money to your camper’s store account:

      • Log in to your online Campbrain registration account
      • Click “See Details” under Summer 2021
      • Click “Add Deposit” under Camp Store in the bottom right corner

      You may not add money to your camper’s store account after they have been dropped off at camp.

      Beach Camp campers will be allowed to keep their money, but time to spend it will be limited. We are still not responsible for any money they bring and recommend that if they bring money they only bring enough for souvenirs from local stores. All other expenses will be covered.

      Camp Group Photo
      Group photos are available for each camp week. Your camper will receive an 8×10 photo with all campers, staff, and information about the week printed on it. Photos will be matted together with a 5”x7” photo of the cabin group at Chrysalis, the camper’s horse at Ebert, or the individual camper at Beach Camp. LYLE II and III campers will receive one for each week they are at camp for the same one-time cost. Campers who order the camp photos will receive them prior to going home, with the exception of Beach Camp, who will receive them the following week in the mail. Group photos cost $15.00.

      Summer Offering
      Each summer Cross Trails Ministry collects an optional offering for a non-profit whose mission fits with our summer theme. Offering money may be given upon arrival at camp by designating a portion of your camp store funds.

      This summer Cross Trails Ministry is partnering with ELCA World Hunger and the Good Gifts Program. Good Gifts provides farming equipment, supplies, and agricultural education to people around the world. Because there is an emphasis on agriculture, gardening, and farming in our Bible study and worship curriculum, campers will learn about the challenges of smallholder farmers and how our offering can make a huge difference to them.

    • What To Bring

      Please label your camper’s items as much as possible, including bags, and bedding. Do not send valuables. Luggage will be disinfected upon arrival. We recommend hard shell luggage if you already own it.

      For All Campers:

      • Bible
      • Sleeping Bag & Pillow
      • Towel & Washcloth
      • Soap & Shampoo
      • Toothbrush & Toothpaste
      • Other Toiletries
      • Personal-size Bottled Hand Sanitizer containing at least 60% alcohol
      • Insect Repellent
      • Toiletry Bag or container
      • Shirts—at least one per day of camp
      • Shorts—at least one per day of camp
      • Underwear—at least one per day of camp
      • Socks—at least one per day of camp
      • 1 Pair of Long Pants
      • Laundry Bag
      • 2 Pairs of Tennis Shoes
      • Shower Shoes
      • Sun Hat or Cap
      • Sunscreen (spf 30 or higher) & Chapstick
      • Sunglasses
      • 1-2 Modest Swim Suits
      • Swim Towel
      • Light Jacket or Sweatshirt
      • Lightweight Rain Coat or Poncho
      • Flashlight with Batteries
      • Prescription Medications in their Original Bottle with the Camper’s Name
      • 6 Washable Masks Labeled with Camper’s Name*
      • Health Update & Monitoring Form*

      Optional For All Campers

      • Water Shoes or Sandals with a Back
      • Sleeping Pad
      • Money for the Summer Offering*
      • Money for the Camp Store*
      • Money for the Group Photo*
      • Bunk Reply Stationery
      • Paper, Pen, Envelopes & Stamps

      Additions For Specific Camps & Programs

      For Ebert Ranch Campers:

      • 1-2 Pairs of Jeans for Horseback Riding
      • Western Boots for Horseback Riding**

      For Extreme Adventurer Campers:

      • Water Shoes or Sandals with a Back

      For LYLE II and LYLE III Campers:

      • 1-2 Pairs of Jeans for Horseback Riding
      • Western Boots for Horseback Riding**
      • Laundry Detergent
      • Quarters for Laundry

      Beach Camp

      • Sandals or Beach Shoes
      • Money for Beach Shopping
      • Beach Toys/Activities (Boogie Boards, Sand Toys, etc)

      Optional For Adult Campers

      • Extra Long Twin Sheets & Blankets—Quilts will not be available in cabins

      *Items that need to be accessible upon arrival. It is preferred that all money deposits and payments are done ahead of time. For more information see Money and the Camp Store.
      **We do have some Western boots on hand but contact us for unusual sizes.

      Clothing Guidelines
      All clothing should be appropriate for a church camp setting. Clothing should not have messages with double meanings or advertisements for adult themed products. Should a camper be dressed inappropriately, the camper will be asked to change into more appropriate clothing.

      Shirts must cover the entire stomach and may not be strapless, spaghetti strapped or have split sides. Tank tops are fine. Shorts should cover the entire buttocks even when bending or climbing.

      Bathing suits must be modest. No string bikinis, speedos or thong swimwear are permitted. While at the pool or waterfront, a camp t-shirt will be issued for those campers who do not bring appropriate swimwear.

    • What Not To Bring

      In order to keep in the camping spirit, please leave the following items at home. If these items are brought to camp, they will be labeled and stored by staff for the duration of the camp session.

      • Pets – Not even during pick up or drop off times
      • Cell Phones & Cell Phone Connected Watches *
      • All Electronics & Devices Able to Access the Internet *
      • Food / Gum / Candy *
      • Hair Dryers *
      • Curling Irons / Flat Irons *
      • Guns or Other Weapons
      • Pocket Knives
      • Personal Sports Equipment Except for Limited Items at Beach Camp
      • Tobacco Products/Vaporizing Pens *
      • Alcohol *
      • Illegal Drugs
      • Anything Valuable—Our insurance does not cover camper’s personal belongings. Cross Trails Ministry reserves the right to search youth camper’s belongings.

      * Week 8 Adult Family Campers, Grandparent Campers and Women’s Big “R” participants may bring these items. Alcohol may be consumed in moderation, and only at restricted times and places by adults over 21 at Camp Chrysalis or Ebert Ranch Camp. Tobacco and vaping products may be used only outdoors in restricted locations.

      Why We Don’t Allow Campers to Have Cell Phones
      At Cross Trails the small groups that we form for the week are a very important part of the camp experience. We strive to build an intentional Christian community in which everyone has the opportunity to be included, develop friendships and learn independence in a safe environment.

      We have found that cell phones make this process more difficult for two reasons. First, most cell phones are able to access the internet quickly and take photographs and videos. Although we cannot control what participants post after camp, we want to limit opportunities for images of your camper to be put onto the internet without your permission. We also want to make sure your child is not shown anything on the internet that you would not want them to see. Second, if campers are able to constantly connect to those outside the camp community, they tend to not fully participate in camp and miss the opportunities they have to grow.

      We know that being disconnected from your camper is difficult, but we want this to be a safe learning and growing opportunity. For that reason, we ask that cell phones be left at home. If they are brought to camp, we will collect them and securely store them until the end of the camp session.


    Preparing for Camp

    Preparing for camp

    Contact us with questions at info@crosstrails.org.

    • COVID and Camp Overview

      Cross Trails Ministry Summer Camp has always been a place where campers can encounter God in new ways. They make friends, play, grow in faith, explore the outdoors and gain new life skills while living in small groups with college age role models. 

      Last summer, our Board of Directors made the prayerful decision that if we could operate camp without changing the core of “what camp is” we would do so. We were very blessed to be able to offer three weeks of youth camp and one week of adult, family and grandparent camp without any reported cases of COVID before or after camp. While we did close last summer when cases surged and state guidelines changed, we are excited that the guidelines have changed again and are very doable based on our experience. 

      As you read through each section of Preparing for Camp, you will find ways that we have adapted camp to a time of COVID. Our sites are accredited by the American Camp Association, which has provided recommendations developed in cooperation with the CDC. Most importantly, Camp Chrysalis and Ebert Ranch are licensed by the state of Texas. In addition to the usual protocols for operation, there are some additional COVID protocols that we must follow. Thankfully some of the recommendations to adapt to a COVID world are things we already do!

      There is a recommendation that campers be outdoors as much as possible. We have always worked to provide opportunities to be outdoors as much as possible as a part of summer camp. 

      There is a recommendation that campers do as much as possible in small groups. Our camps have always been small group based. After their initial health screening, campers will meet their cabin leader and the other members of their group. As always, this group will combine with one or two other camper groups to make a “village” at Chrysalis or a “herd” at Ebert. The CDC and American Camp Association call these groups “cohorts”. Within their “village” or “herd”, campers will plan their camp days together, making sure over the course of the week that everyone gets to do what they want to do. We have found this to be a wonderful learning tool as campers have to think of other campers needs and wants on a daily basis and come to try things they wouldn’t have considered trying if just deciding for themselves. 

      We have reduced the total number of campers we will register this summer to keep within the guidelines. However, since there is still a larger capacity at Camp Chrysalis, “villages” will be grouped into two “neighborhoods” for meals and larger group activities. “Neighborhood” activities will be outdoors with spacing between “villages”, unless there is severe weather. The “neighborhoods” will not mix, to limit any contagious illness exposure to no more than half the camp. At Ebert Ranch and Beach Camp, the groups are small enough that there is no need for a neighborhood system. Most weeks, at Ebert and Beach Camp the entire camp will serve as a “cohort”. 

      There is a recommendation that all campers, adult leaders and staff will have daily health checks. All campers have always had access to a Health Care Coordinator if they are not feeling well. This year, wellness checks will be a little more structured. Everyone in camp will be required to have daily temperature and wellness checks at breakfast. As always, physician approved protocols will be followed if anyone is not feeling well. In addition to our own health care coordinators and RN’s, we have an agreement with a local pediatrician’s office for 24 hour “teledoc” services as needed. 

      One exciting change from last summer is that we have been able to receive COVID rapid testing kits, and training to administer them, from the Texas Department of Emergency Management. This means that we will not have to send a camper home immediately if they exhibit any of the multitude of COVID symptoms! If the camper’s parent has given us permission to test them, we will do so on site. We will have the results in 15 minutes and there is no charge. 

      Of course, there are some changes that we have had to make due to COVID. While they are not permanent, they will be in effect this summer. Thankfully, we have not found them to change “what camp is”. Some of the changes such as additional sanitizing of buildings and equipment, changes in ventilation systems, and changes to how we serve food, campers may not even notice. Some will be more noticeable, such as the change in pick up and drop off methods, mask wear and additional paperwork. 

      Arriving and departing from camp will be different. We have changed drop off and pick up to meet the recommendations of the Texas Department of Health. Detailed instructions can be found under “Arrival & Departure.” Please review this section carefully. It is important that you understand the process, and make sure that your camper has easy access to the items we need upon arrival. We are also sorry that we will not be able to invite parents to the closing worship this year, but we look forward to doing that again soon. 

      Masks will be required in certain instances. Everyone will be required to bring washable masks that cover the mouth and nose completely. They will be asked to wear them until they have their initial health screening, if they are not feeling well, in the food line, if campers are transported by Cross Trails, and if an activity or weather requires groups to be indoors and mix campers that would not normally be in contact. Campers will not have to wear masks most of the time. Because our camper groups function as a “cohort” or “household” in the health guidelines, once campers have completed the initial arrival screening, they will not usually have to wear masks. 

      Because social distancing is not always practical or possible at camp, parents will be able to indicate their preference for when their child needs to wear a mask on the Health Update & Monitoring Form. We do ask that all parents consider the outdoor nature of camp and the high Texas heat when making this decision. 

      There is additional pre-camp paperwork. As recommended by authorities, we are asking that all campers and adult participants monitor for COVID symptoms the two weeks prior to their camp week. To document this everyone must print, fill out and bring to camp a Health Update & Monitoring Form. This form is in addition to the Health Release Form that must be submitted online. All participants will be required to give this to us the Health Update & Monitoring Form when they arrive at camp. No one will be allowed into camp without it. We know that this is a lot to ask, but we hope to keep everyone as healthy as possible, and this will help. 

      We know that you did not come to this decision without careful consideration. If after reading our materials you have any questions or concerns, contact us at info@crosstrails.org or 830-257-6340. We are excited to be able to offer camp to all those who are able to attend!

    • Arrival And Departure

      Arrival Times
      Based on state recommendations, we are staggering arrival times. Plan to come during the time your camper’s program is listed below. If you are bringing campers in more than one program, you may arrive at the earliest time listed for your campers’ programs.

      3:00 pm-3:30 pm: Wranglers, Confirmation, Adventurers, All Beach Camp Programs
      3:30 pm-4:00 pm: Vaqueros, Yearlings
      4:00 pm-4:30 pm: LYLEs, Extreme Adventurers
      4:30 pm-5:00 pm: Trail Bosses, Young’ns, Explorers

      Family Camp, Grandparent Camp and Women’s Big R may arrive between 3:00 pm – 5:00 pm on your arrival day.

      Because our staff have other responsibilities, we cannot accept early arrivals. Older youth campers may not drive themselves to camp. They must be brought to camp by a responsible adult. Pets are not allowed on arrival or departure days.

      Prior to Leaving Home
      Please note that the state of Texas recommends that parents, and adults driving youth who are not staying at camp, do not leave the vehicle when dropping of their campers.

      • Complete a final self screening prior to leaving home. This includes checking for signs and symptoms of COVID-19, as you have been recording on the Health Update & Monitoring Form.
      • Review the Preparing for Camp section of our webpage.
      • Pack luggage efficiently. Campers should have access to all luggage so adults will not have to leave the vehicle. Paperwork, money, mask, and medication should be kept with the camper and not in luggage.
      • Please limit the amount of people coming with you to drop off your camper. We recommend one parent/guardian per car, unless you are arriving with a group.
      • If possible, put money in your camper’s store account online before arrival. You can do this by logging in to your camp registration account.
        • If you are dropping off money for the camp store, photos or the summer offering, put any cash or checks in an envelope or Ziploc bag with the camper’s name on it.
      • If your child has medication, leave your camper’s medication in original containers and put it in a Ziploc bag labeled with your camper’s name.
      • For campers’ luggage:
        • All luggage will be disinfected upon arrival. We recommend hard shelled luggage if you have it, but no need to buy it if you don’t.
        • All luggage and camper belongings should be in the trunk or backseat so that staff can unload it easily at registration.
        • All luggage and camper belongings should be labeled with your camper’s name.

      What to Expect At Arrival

      • To protect everyone, we ask that the driver wears a mask or face covering while you check in with staff.
      • Upon arrival to camp, staff members will direct you to where to go to check in.
      • Unless you are an adult leader staying for the week, plan to stay in the car while your camper is dropped off. If needed, a separate bathroom facility will be available for parents/guardians and drivers dropping off campers.
      • Once parked campers and parents will be greeted by a staff member who will tell campers about their cabin leader and their cabin assignment. Staff members will confirm any dietary information as well as any registration information including fees that have yet to be paid.
      • Staff members will collect camp store money, photo money, and summer offering money if it has not already been deposited. If it has been deposited online already, campers and parents can allocate the money and tell the staff member how they would like any leftover store money to be returned to them.
      • Health care staff will then collect the Health Update & Monitoring Form from campers and ask any follow up questions needed.
        • Campers who do not have a Health Update & Monitoring Form will not be allowed to check in further and will be asked to depart.
        • Those who have a partial form or a questionable form will be asked to participate in a detailed screening and voluntarily receive a COVID-19 rapid test on site administered by Cross Trails Ministry Staff. This rapid test takes approximately 15 minutes to complete.
          • If campers have a positive test result, they will be asked to depart.
          • If campers decline to be tested, they will be asked to depart.
        • If campers have a negative test result and health care staff determine that they are safe to be in the camp community, campers will proceed to the next step of the check in process.
      • Temperature checks will happen while campers are still in the vehicle.
        • If the camper’s temperature is below 100 degrees Fahrenheit, campers will exit the car and proceed to the Health Screening Station.
        • If the camper’s temperature is above 100 degrees Fahrenheit, campers can voluntarily receive a COVID-19 rapid test.
      • At the Health Screening Station, campers will complete a check for signs and symptoms of COVID-19 and other communicable diseases.
        • Campers showing any signs or symptoms of communicable diseases will be treated, asked to see a health care provider, or can voluntarily receive a COVID-19 rapid test depending on symptoms.
      • Campers who pass their health screening will proceed to their living space. Staff will help them unload their belongings, disinfect luggage, and move into their living space.
      • Parents are asked to say goodbyes at their vehicles.
      • Campers will meet their leaders in the building that they move into. Parents who need to speak to their camper’s leader will be asked to stay in their vehicle and the staff member will come to meet them.

      Departure

      To ensure your child’s safety, our policy requires that all youth campers be signed out by a person designated during the registration process. If you need to change the person you designated, email info@crosstrails.org from the email we have listed for your family.

      Plan to come during the time your camper’s program is listed below. If you are bringing campers in more than one program, you may arrive at the earliest time listed for your campers’ programs. At either site, please arrive to pick up your camper no later than 3:00 pm. Pets are not allowed on arrival or departure days.

      2:30 pm-3:00 pm: All Ebert Ranch Programs, All Beach Camp Programs, Young’ns B, Explorers, Yearlings
      3:00 pm-3:30 pm: Confirmation, Adventurers, Extreme Adventurers, LYLEs

      For Young’ns A, Family Camp, Grandparent Camp, and Women’s Big R, camp ends at 11:30 am on the last day of your camp session. Please plan to pick up your camper no later than noon on the last day of their camp session.

      What to Expect at Departure

      • Please limit the amount of people coming with you to pick up your camper. We recommend one parent/guardian per car.
      • Bring a mask or face covering to wear while you check in with staff.
      • Upon arrival at camp, staff members will direct you to where to go to check in.
      • Plan to stay in the car while your camper is picked up. If needed, a separate bathroom facility will be available for parents/guardians picking up campers.
      • Bring a picture ID.

      Early Departure

      If a camper must leave camp early, arrangements must be made with the Camp Director, and the camper must be signed out. Prior to your camper’s first day of camp, an email may be submitted to info@crosstrails.org from your family email detailing the camper’s full name, when the camper is departing, and who is picking them up. This summer, campers will not be able to return to camp if they leave early. Please call to confirm early departures on the checkout date and check in to the office upon your arrival at camp.

      Directions to Ebert Ranch Camp for Ebert, Ebert LYLE I and LYLE II Campers.

      Directions to Camp Chrysalis for Chrysalis, Chrysalis LYLE I, and LYLE III Campers.

      Directions to Beach Camp for Beach and Beach LYLE I Campers.

    • Camper Behavior Expectations And Guide

      It is our priority to take care of the physical, emotional and spiritual needs of both the individual and the group. In order to do this we have established some basic guidelines and expectations for campers.
       
      Some camper expectations are:

      1. Explore your faith.
      2. Try new things and learn new skills.
      3. Be an active part of the Christian camp community.

       
      Some camper guidelines are:

      1. Respect others by using only appropriate language, clothing, actions and physical contact.
      2. Respect your cabin mates privacy, personal space and possessions.
      3. Respect and care for the camp facilities and natural environment.
      4. Respect your safety by staying within camp boundaries, using the buddy system, and telling a staff member if, at any time, you feel unsafe.
      5. Respect the rules shared with all campers on the first day of camp and those given at specific activity areas during the camp week.

       
      Camper Consequences
      Our staff practice positive behavior management and work with their campers to build communication and cooperation within the group. If a camper breaks a rule or fails to follow the camper guidelines, our staff work with him or her to define what the appropriate behavior would have been and to determine the appropriate consequences for their actions. Cabin Leaders will document camper behavior daily.
       
      If a camper continues to break rules, or becomes disruptive to the camp program, he or she will meet with the Director to develop a written agreement on appropriate behavior called a behavior contract. Parents will be contacted if their child is placed on a behavior contract. If the behavior contract is broken, parents will be required to come pick up their camper.
       
      We reserve the right to dismiss campers from any program if their behavior is disruptive or destructive to other individuals, the camp community or camp property. Campers may be sent home at any time, even for a first offense or without a behavior contract, if the Director and Executive Director determine that the camper poses an emotional or physical threat to themselves, other campers or staff. This includes bullying as defined by repeated offenses that interfere with other campers’ experiences.
       
      If your camper is attending with a pastor or youth director, this adult will be involved in the behavior management strategy.
       

    • Contacting Your Camper And Viewing Camp Photos

      We encourage camper families to contact their campers during their stay. However, non-emergency visits or phone calls are disruptive to the camp program. So please plan to write letters or email your camper.

      In Case of Emergency

      If Your Camper is at Camp Chrysalis:

      In case of emergency, please call (830) 257-6340. If you call during non-business hours, leave a message. If there is a life or death emergency after 11 pm, call our Health Center at (830) 792-4868.

      If Your Camper is at Ebert Ranch Camp:

      In case of emergency, please call (830) 864-4669. If you call during non-business hours, leave a message. If there is a life or death emergency after 11 pm, call Megan Myers at (281) 948-5493 or the Chrysalis Health Center at (830) 792-4868.

      If Your Camper is at Beach Camp:

      In case of emergency, please call the Cross Trails Ministry Office at (830) 257-6340 or Jessica Pina, at (979) 241-8898.

      Letters & Packages
      Some parents choose to write letters and postcards prior to the camp week, and leave them with the camp staff to distribute. If you would like to write to your camper from home, please mail very early. Faxes to campers will not be accepted.

      The state of Texas mandates that for Summer 2021, all packages received for campers must be held for 24 hours prior to being given to campers. Please mail early if you are sending a package.

      Write to:

      For Chrysalis Campers:

      (Camper Name and Program)
      Camp Chrysalis
      391 Upper Turtle Creek Rd.
      Kerrville, TX 78028

      For Ebert Campers:

      (Camper Name and Program)
      Ebert Ranch Camp
      30700 RR 385
      Harper, TX 78631

      For Beach Campers it is best to leave mail with the staff or send email to your camper.

      Email
      Campers can receive email! Email to campers will be printed out each morning for afternoon mail call. Please know that email is not private and may be viewed by camp staff who sort mail prior to email distribution.

      We use a system to regulate our email to protect us from viruses and to help cover the cost of printing each email to pass it along to the camper. To email your camper, you’ll need to set up a Bunk1 account. You can download the Bunk1 app or connect through our link.

      If you are a returning camp family, you can just sign in.
      If you are a new camp family and have not used Bunk1, use the Invitation Code CROSSTRAILS2021 and fill out all the required information.

      To Send an Email

      • Use a credit card to purchase Bunk Note credits.
      • Send an email to your camper! Be sure to direct the email to the site or program of your camper.

      To Receive Email Replies
      Campers are not allowed to use a computer or cell phone to reply to emails, but campers can reply using stationery purchased through Bunk1.  Beach Camp is not able to return reply emails.

      • Purchase credits through Bunk1 using the same process as you would to send Camper Email
      • Use the credits for Bunk Reply Stationery
      • Print and send this stationery with your camper to camp or include it in an email you send to them
      • Campers will hand write replies and give them to camp staff
      • Camp staff will send the reply to Bunk1 and it will be uploaded to your Bunk1 Account

      If you are purchasing stationery, please let campers know you would like them to fill it out. It is not camp’s responsibility to make sure your camper fills out the Bunk Reply.

      Online Photos
      Parents will be able to view online photos of camp during the week. Photos of each day will be updated overnight for viewing the next day. To view pictures, you will need to set up a Bunk1 account. Please follow the instructions under camper email. You can view photos for free by selecting the option to view online photos only.  This option is listed at the end of the bundles section.  Each high quality photo download is $0.99. You may also purchase photo gifts at their website.

      For your camper’s safety, pictures are password protected. The password will be emailed to your family email the week before your camp session. Please add info@crosstrails.org as a contact to ensure that it are not caught in your spam filter.

      Photos, as well as Bunk Notes and Bunk Replies, can be viewed easily on the Bunk1 mobile app. You can also upload a photo of your camper and Bunk1’s facial recognition system can alert you every time a photo of your camper is uploaded.

      Communication from Cross Trails Ministry
      Cross Trails Ministry will primarily communicate with parents by email. Cross Trails Ministry will also be communicating with parents through the Bunk1 app. If you would like to receive text or push notification every time Cross Trails Ministry posts an update on Bunk1, download and log into the Bunk1 app, push my account, and turn on SMS and Push Notifications.

    • Health And Wellness

      Camp Chrysalis and Ebert Ranch Camp are accredited by the American Camp Association, licensed by the state of Texas and subject to the health regulations of the counties in which they are located. As such, for years all of our programs have followed a strict list of guidelines to keep our campers as healthy as possible. Precautions are taken to reduce the likelihood of exposure to a communicable disease. However, resident camp does involve living in a small group situation, so we cannot eliminate all risk.

      Guidelines for camps may be updated as we get closer to summer. We will update this page as changes are recommended. You will also receive an email the week before your first day of camp that includes any updated information and your photo viewing code.

      Preparing for Camp
      Let your camper know that camp might feel different this summer. Go over our new guidelines with your camper so they will know what to expect. Your camper should know how to wash their hands, use hand sanitizer properly, and know how to put on their own mask/face covering. Go over ways to stay healthy before and during camp with your camper, like drinking lots of water and eating healthy meals. Remember that much of camp will take place outside, so make sure that your camper knows to use sun protection.

      Health History and Release Form
      For the safety of your child, your camper cannot be at camp without a completed Health History and Release Form. You can access this form through the Camp Brain account you set up to register your camper. All campers are requested to complete this form by May 28th, or as soon as possible if registering after that date. This gives our nurse time to review it and ask any questions they need to.

      Please note, there are risks associated with attending camp. Please make good decisions for your family. If your camper is in a high risk group for COVID or if they live or interact daily with someone who is at high risk, carefully consider their attendance.

      We will have some campers and adult participants who come to camp that are not current in their vaccinations required for school. Parents of youth who are not current, and any adults who are not current, must sign the vaccination waiver available on our website. COVID-19 vaccinations are not required to attend camp this summer.

      If your child has a special diet, it is very important that you put it on the Health Form. When they check in, campers with dietary concerns are also asked to identify themselves so that kitchen staff can verify any needs and give them instructions on what to do at meal times. It is also very helpful if you speak with your child about the importance of following their diet while at camp.

      If your child has any current physical, mental, emotional, social health, developmental, or psychological conditions requiring medication, treatment, or special restrictions or considerations while at camp, please contact our office to speak with the Director regarding any accommodations that may need to be made.
      Campers should have appropriate social and personal skills for group living. Our typical overnight supervision ratio ranges from 1:6 to 1:8 depending on camper age. Cross Trails Ministry welcomes participation in our programs by campers with special needs. However, we are not equipped to provide staff for campers that require one on one care or supervision. If that is a need of your camper, please contact our office for possible accommodations.

      Health Update & Monitoring Form
      The Health Update & Monitoring Form is available for download on our webpage. You must print this form out and keep a written record of your camper’s temperature and any COVID symptoms for two weeks prior to your camp date. This form must be filled out completely, signed by a parent or legal guardian and turned in upon arrival at camp. The camper will not be able to admitted to camp if this is not complete.

      Medication
      Upon their arrival at camp, all campers visit the Health Screening Station. At this time, all medications, both prescription and non-prescription are checked in, and all campers and adults staying for the week participate in a health screening. This will include taking each person’s temperature, screening for communicable diseases, questions regarding recent illness or injury, and determination of any pre-existing conditions that may affect participation in camp activities.

      If your child takes prescription medication, it must be brought to camp and turned in in its original container with the dosage instructions. We cannot administer medications without dosage instructions or differently from the instructions on the bottle. In most cases, campers should not bring non-prescription “as needed” medications. We keep plenty in stock. Simply indicate which ones we can give your child on the Health History & Release Form. If a camper regularly takes an over the counter medication or vitamins that are not on our list, please send it in its original packaging with your camper.

      Daily Screenings
      As always, our camper cabin and sleeping areas, as well as public areas of camp will be cleaned regularly. Campers will also be coached in ways to maintain their own personal health such as drinking lots of water, eating right, washing hands, getting enough sleep and more. If they are not feeling well for any reason, campers will be told to tell their staff member immediately. All campers, staff and adult leaders will have daily health and temperature screenings.

      Face Coverings
      Masks will be required in certain instances. Campers will be required to bring six to seven washable masks, that cover the mouth and nose completely, labeled with their name. They will be asked to wear them until they have their initial health screening, if they are not feeling well, and if an indoor activity or severe weather requires groups to mix that would not normally be in contact with each other.

      Campers should expect to wear masks some of the time. Because our camper groups function similar to a “household” in the health guidelines, once campers have completed the initial arrival screening, they will not have to wear masks while in their cohort group. This is their “herd”, “village” or “crew”. The Health Update & Monitoring Form includes a section in which parents can indicate when their camper needs to wear a mask. We ask parents to take into consideration the outdoor nature of camp and Texas heat when making this decision.

      Sickness and Injuries at Camp
      Any camper, adult leader or staff member who exhibits signs of sickness or is injured will be taken to the Health Center, where we can isolate and treat them according to doctor approved protocols. We also have 24 hour “teledoc” access to a local pediatrician’s office.

      If we discover that a camper has a communicable illness, we will follow guidance of health authorities on next steps. If campers will need to be isolated for more than 24 hours, parents/guardians will be notified and the camper must be picked up within 8 hours. Parents/guardians of the campers this camper’s cohort will be notified at this time as well.

      In the event of minor camper injury or illness, it is Cross Trails Ministry’s policy to treat the camper according to physician-approved procedures. If the injury or illness prevents the camper from participating in normal camp activities for more than 1 hour, parents will be notified to inform them of the situation and of treatment given.

      In the event of serious camper injury or illness, it is Cross Trails Ministry’s policy to notify parents by phone. If emergency treatment is deemed necessary, the camper will be taken to the emergency room and treated by a physician. Your insurance company will be responsible for the cost of any injury to or illness of your child while at camp. Cross Trails Ministry carries secondary accident insurance only.

      If a camper is attending with a pastor or sponsor, and the illness or injury requires a call home, we will ask if you would like us to inform the adult from your church of the treatment and continuing care plan.

      Suspected COVID-19 Exposure
      If signs and symptoms of COVID-19 are found in any camper, the camper will be comfortably isolated in our health care center. If the parents have agreed to testing on our Health Update & Monitoring Form, the camper will have a COVID-19 rapid test administered by Cross Trails Ministry Staff. This rapid test takes approximately 15 minutes to complete.

      If a camper tests positive for COVID-19, or the parents decided not to have their camper tested, the camper will be sent home. Campers who test negative will be kept isolated until symptoms are relieved. In both cases, parents of campers will be notified immediately of the test and the test results.

      Parents of other campers at camp will be notified in the following ways:

      • If the camper has been in close, sustained contact such as the cabin, herd, crew or village group, parents will receive a phone call, email, and Bunk1 notification and text alert (if subscribed)
      • If the camper has been in the same camp setting as a camper who has tested positive, parents will receive an email, and Bunk1 notification and text alert (if subscribed)

      Parents of other campers may choose to either pick up their camper or to let the camper remain at camp. If we discover that your child has been exposed after your child returns home, we will inform you as soon as we are able following a determination.

      Homesickness
      Before your camper leaves, you can let them know that it is normal to miss home but emphasize that you know they can handle the experience. By staying at camp and participating, even if they are homesick, campers gain confidence in their abilities and a healthy sense of independence.

      Our goal is to help your camper be successful in their time away from home. We don’t allow calls from campers or calls or visits from parents during the camp week. If you are worried, you are welcome to call and ask the Director to check on your child and call you back. Otherwise, you should know that parents of campers whose homesickness is severe or disruptive to the camp environment will be contacted.

    • Money And The Camp Store

      At Camp Chrysalis and Ebert Ranch Camp, camper groups typically choose to go to the camp store for an afternoon snack. Each camper is limited to two snack items, or a maximum spending limit of $3.00 per visit on food items. The camp store also sells various camp attire and memorabilia. These items may be purchased throughout the week, as well as during camper departure. The following is a sample price list.

      • T-Shirts, hats, caps and visors cost $15-20
      • Stuffed animals cost $15
      • Carabineers, bracelets and other small items cost $4-$6
      • Sterling silver charms and Ebert Ranch Belt Buckles cost $35-$40

      Because we are not responsible for money kept by the camper during the camp week, we ask Camp Chrysalis and Ebert Ranch campers to turn in all money on the first day of camp. They will then have a charge account established in their name at the camp store. Any unused funds will be returned before the close of camp. Campers may also choose to donate their unused funds to our summer offering.

      To add money to your camper’s store account:

      • Log in to your online Campbrain registration account
      • Click “See Details” under Summer 2021
      • Click “Add Deposit” under Camp Store in the bottom right corner

      You may not add money to your camper’s store account after they have been dropped off at camp.

      Beach Camp campers will be allowed to keep their money, but time to spend it will be limited. We are still not responsible for any money they bring and recommend that if they bring money they only bring enough for souvenirs from local stores. All other expenses will be covered.

      Camp Group Photo
      Group photos are available for each camp week. Your camper will receive an 8×10 photo with all campers, staff, and information about the week printed on it. Photos will be matted together with a 5”x7” photo of the cabin group at Chrysalis, the camper’s horse at Ebert, or the individual camper at Beach Camp. LYLE II and III campers will receive one for each week they are at camp for the same one-time cost. Campers who order the camp photos will receive them prior to going home, with the exception of Beach Camp, who will receive them the following week in the mail. Group photos cost $15.00.

      Summer Offering
      Each summer Cross Trails Ministry collects an optional offering for a non-profit whose mission fits with our summer theme. Offering money may be given upon arrival at camp by designating a portion of your camp store funds.

      This summer Cross Trails Ministry is partnering with ELCA World Hunger and the Good Gifts Program. Good Gifts provides farming equipment, supplies, and agricultural education to people around the world. Because there is an emphasis on agriculture, gardening, and farming in our Bible study and worship curriculum, campers will learn about the challenges of smallholder farmers and how our offering can make a huge difference to them.

    • What To Bring

      Please label your camper’s items as much as possible, including bags, and bedding. Do not send valuables. Luggage will be disinfected upon arrival. We recommend hard shell luggage if you already own it.

      For All Campers:

      • Bible
      • Sleeping Bag & Pillow
      • Towel & Washcloth
      • Soap & Shampoo
      • Toothbrush & Toothpaste
      • Other Toiletries
      • Personal-size Bottled Hand Sanitizer containing at least 60% alcohol
      • Insect Repellent
      • Toiletry Bag or container
      • Shirts—at least one per day of camp
      • Shorts—at least one per day of camp
      • Underwear—at least one per day of camp
      • Socks—at least one per day of camp
      • 1 Pair of Long Pants
      • Laundry Bag
      • 2 Pairs of Tennis Shoes
      • Shower Shoes
      • Sun Hat or Cap
      • Sunscreen (spf 30 or higher) & Chapstick
      • Sunglasses
      • 1-2 Modest Swim Suits
      • Swim Towel
      • Light Jacket or Sweatshirt
      • Lightweight Rain Coat or Poncho
      • Flashlight with Batteries
      • Prescription Medications in their Original Bottle with the Camper’s Name
      • 6 Washable Masks Labeled with Camper’s Name*
      • Health Update & Monitoring Form*

      Optional For All Campers

      • Water Shoes or Sandals with a Back
      • Sleeping Pad
      • Money for the Summer Offering*
      • Money for the Camp Store*
      • Money for the Group Photo*
      • Bunk Reply Stationery
      • Paper, Pen, Envelopes & Stamps

      Additions For Specific Camps & Programs

      For Ebert Ranch Campers:

      • 1-2 Pairs of Jeans for Horseback Riding
      • Western Boots for Horseback Riding**

      For Extreme Adventurer Campers:

      • Water Shoes or Sandals with a Back

      For LYLE II and LYLE III Campers:

      • 1-2 Pairs of Jeans for Horseback Riding
      • Western Boots for Horseback Riding**
      • Laundry Detergent
      • Quarters for Laundry

      Beach Camp

      • Sandals or Beach Shoes
      • Money for Beach Shopping
      • Beach Toys/Activities (Boogie Boards, Sand Toys, etc)

      Optional For Adult Campers

      • Extra Long Twin Sheets & Blankets—Quilts will not be available in cabins

      *Items that need to be accessible upon arrival. It is preferred that all money deposits and payments are done ahead of time. For more information see Money and the Camp Store.
      **We do have some Western boots on hand but contact us for unusual sizes.

      Clothing Guidelines
      All clothing should be appropriate for a church camp setting. Clothing should not have messages with double meanings or advertisements for adult themed products. Should a camper be dressed inappropriately, the camper will be asked to change into more appropriate clothing.

      Shirts must cover the entire stomach and may not be strapless, spaghetti strapped or have split sides. Tank tops are fine. Shorts should cover the entire buttocks even when bending or climbing.

      Bathing suits must be modest. No string bikinis, speedos or thong swimwear are permitted. While at the pool or waterfront, a camp t-shirt will be issued for those campers who do not bring appropriate swimwear.

    • What Not To Bring

      In order to keep in the camping spirit, please leave the following items at home. If these items are brought to camp, they will be labeled and stored by staff for the duration of the camp session.

      • Pets – Not even during pick up or drop off times
      • Cell Phones & Cell Phone Connected Watches *
      • All Electronics & Devices Able to Access the Internet *
      • Food / Gum / Candy *
      • Hair Dryers *
      • Curling Irons / Flat Irons *
      • Guns or Other Weapons
      • Pocket Knives
      • Personal Sports Equipment Except for Limited Items at Beach Camp
      • Tobacco Products/Vaporizing Pens *
      • Alcohol *
      • Illegal Drugs
      • Anything Valuable—Our insurance does not cover camper’s personal belongings. Cross Trails Ministry reserves the right to search youth camper’s belongings.

      * Week 8 Adult Family Campers, Grandparent Campers and Women’s Big “R” participants may bring these items. Alcohol may be consumed in moderation, and only at restricted times and places by adults over 21 at Camp Chrysalis or Ebert Ranch Camp. Tobacco and vaping products may be used only outdoors in restricted locations.

      Why We Don’t Allow Campers to Have Cell Phones
      At Cross Trails the small groups that we form for the week are a very important part of the camp experience. We strive to build an intentional Christian community in which everyone has the opportunity to be included, develop friendships and learn independence in a safe environment.

      We have found that cell phones make this process more difficult for two reasons. First, most cell phones are able to access the internet quickly and take photographs and videos. Although we cannot control what participants post after camp, we want to limit opportunities for images of your camper to be put onto the internet without your permission. We also want to make sure your child is not shown anything on the internet that you would not want them to see. Second, if campers are able to constantly connect to those outside the camp community, they tend to not fully participate in camp and miss the opportunities they have to grow.

      We know that being disconnected from your camper is difficult, but we want this to be a safe learning and growing opportunity. For that reason, we ask that cell phones be left at home. If they are brought to camp, we will collect them and securely store them until the end of the camp session.